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Joint Council - Ag Society shares activities and preparations for this year’s Fair

posted May 7, 2018, 9:27 AM by Kathy Carr
The combined councils of Carberry and North Cypress-Langford met on April 30 in the Municipal Office at 7:00 p.m., with Mayor Olms­tead in the chair. The CAO and all councillors were present except MacGregor. Also present was Alan Chris­tison of the Agricultural Society, who started the business of the meeting with a report on the Society’s activities and preparations for this year’s fair.
The Ag Society has a number of capital up­grades in the works for this year: Two hundred feet of chain link fence will replace existing fences; 150’ to the east of the grandstand and 50’ to the west. This is an area where the fences are sometimes climbed during races and other grandstand events, and there have been accidents at other venues where spectators fell on the track during races — a serious safety concern.
The heavy horse barn’s north side has been subsiding, so a contractor has been given the job of jacking it up and repairing the footings. The cost will  be about $6,000.
The Roundhouse, a provincially designated Historic Building, is in need of repair. The footings to which it was moved at the end of the nineteenth century were of brick, and they must be replaced. The procedure is complicated, and with the heritage designation must be done “first class,” so the cost is estimated at $46,000. Some grants have been made available, but even with their help, the Society has to be cautious not to bankrupt itself. Fund­raising to get the job fully paid for is under way.
The fair grounds are made available to various community efforts; soccer is played there weekly, and there will be a fundraiser for the Child Care Co-op, and of course the 4th annual Potato Truck Pull.
This year, for the first time in several years the Society’s fundraising raffle will not be for a horse, but rather a tractor — a Case IH pedal toy tractor. Other fundraising efforts inc­lude rental of the grounds for various events through the summer (there are seven such so far for this year), and the winter storage of recreational vehicles in the 4-H barn, which was well subscribed.
This year at the fair, there will be more things for the children, and the usual displays, livestock shows and exhibits are planned. There will be a live band at the beer garden on Saturday night. It isn’t confirmed yet, but they are hoping to bring in the Prairie Outlaws.
The success of the fair has meant that the grounds and approaches become congested to the point of a security concern, and the Society is looking into the possibility of arranging off-site parking places, and getting some sort of people mover to shuttle back and forth.
Christison thanked councils for their ongoing support and was in turn thanked for the Ag Society’s very successful efforts to provide a lively and attractive fair that reflects well on the community. A successful history of well over a century is a credit to all concerned.
Unfinished Business
The Community Deve­lop­ment Coor­dinator has asked councils to gauge the seriousness of their intentions for a proposed “King Spud” statue. If so, she will need some idea of what is envisaged, to help her assemble some tentative costs to present. Considerable discussion followed; it was generally agreed that Carberry/ NCL would benefit from a landmark of some sort, but the costs — not just the initial costs but the ongoing maintenance costs — must be seriously considered. Too many landmarks around the province require costly maintenance, and any supporting structures have serious problems meeting current building codes. There is also the issue of how to site the landmark to get the best advantage from it. Generally it was agreed that the landmark would need to emphasize the area’s greatest crop, the potato. “King Spud” it probably should be.
An informal vote was taken, and the CDC will be asked to consider the scope of the project, prepare some alternatives to present to councils as well as tentative costs in due course.
An earlier committee meeting recommended that councils restore $18,333.33 to the Health Fund at the Carberry and Area Community Foun­dation. This was money used to install the TeleHealth equipment at the Carberry Health Centre. Councils passed a motion to do so, split 50/50 between the Town and NCL.
The property immediately to the east of the Municipal Office is coming up for sale, and councils have been offered first refusal on it. The land would certainly be an advantage to the municipalities, but the present building on the site is less obviously useful. With the usefulness of the old fire hall coming to an end, there is a pressing need for a building to store several items, particularly the second water truck. With money tight, the expense on one may not allow the other to proceed. The Reeve of North Cypress- Langford expressed a wish to separately discuss this major purchase and bring their decision back to the joint councils. He was offered, and accepted, the chance to go through the building and determine its suitability. The owner cannot be expected to delay his decision to put it on the open market, after which there is no saying what may be done with the property. Any decision was tabled to the next joint meeting.
General Business
Alex Broad was approved to attend the Aquatic Facility Operators Course in Brandon, May 16-18, 2018, at a cost of $325 plus taxes. This will add to the number of members of the Parks and Recreation staff who are licensed. The costs will be split 50/50 between the two municipalities.
The Fire Department submitted its first quarter statistics. Town of Car­berry had four calls (two false alarms and two shared with NCL) and North Cypress-Langford had a total of 13 calls (two false alarms, two shared with Carberry and nine others).
There is a Municipal Guide to Cannabis Legis­lation that fills a two inch thick binder. It appears that in order to be considered for one of the few licensed outlets, councils must advise the province that they intend to make provision in their planning documents for the app­roval of such a facility. Though the legislation is federal, and the licensing provincial, the actual location of a cannabis outlet is governed by municipal zoning app­roval. AMM has just sent out an email with recommendations, but no one had gone through it in enough detail to know the specific steps that must be gone through. There is a deadline approaching, so councillors were tasked with reading the recommendations and being ready to vote on the issue.
The June district meetings of the AMM are approaching. They will be held June 14 in Pierson, MB, which is about a 2½ hour drive away. Coun­cil­lors were asked whet­her they would be attending, and whether they had any resolutions they wished to submit. Reeve Adriaansen asked that the present requirement for quarterly water tests for all community halls of whatever size be examined. The requirement has been added to the costs of the halls without any offer of funding, and the costs of acquiring, shipping and analysis of the water sample pretty much wipe out the profit from one or two rentals. Several councillors res­ponded that the issue is one of public safety, and can’t be overlooked. The Reeve was advised that a formal letter to the AMM Board would also be an alternative to a Resolution at June Districts.
A Fire Protection Work­shop is to be held in Brandon on May 17, and Council and the CAO were approved to attend. Costs to be split 50/50 between the municipalities. Reeve Adriaansen, who attended last year’s workshop, noted that the information is good and useful, and that the event can be physically challenging. Participants should bring their own turnout gear; they will be required to use it in some of the restricted environments the course covers.
Climate Action Work­shop is being offered for Council and staff to attend.
Councils approved all councillors, the administrative staff, and the CAO to attend the Asset Management Workshop in Brandon May 9. Costs of $50 per person to be borne by both councils equally.
There has been some concern with keeping the Stars air ambulance landing pad at such a public venue as the ball diamonds. For safety and security reasons it has been relocated to a nearby accessible location be­hind a business that is away from power lines.
Teresa Fiskel was app­roved to participate in the Accounts Receivable Webinar in the office May 3, at a cost of $100 to be shared between the town and NCL 50/50.
Committee Reports
The CAO reports that April has been a busy month, with a lot of time taken for the mayors’ reeves’ and CAOs’ meetings, the Municipal Officials’ Seminars, and the Manitoba Municipal Administrators’ Assoc­iation convention. Despite that, budget talks are finished, and many meetings have been held. The auditors still feel they are on track to complete the 2017 audits before year end.
The Arts Council is in the midst of their spring programming, and have ambitious plans for the summer months as well. Coming up at once are a Mothers Day matching bracelet making workshop on Wednesday May 9 at 6:30 in the R.J. Waugh gym, and the Youth Drama production of Mugs Coffee with a script and production by Beryl Brandt. It will be held in the Community Hall Thursday, May 10 and Friday, May 11 at 7:00 p.m.
The Community Development Coor­dinator has been very busy this month, interviewing for the post at SWESC, attending the Tourism Westman Board, meeting with the Health Commit­tee, Daughters on Call, Brian Mitchell of Hot­Shots Video, the What’s the Big Idea organizers, and a group meeting with the Arts Council, Rec Boards, and Seniors to arrange collaboration. Add to that the organizing of the Chamber’s Awards Banquet, and the daily work taking care of the Community Hall. Brian Mitchell’s video is now unveiled; you can find it on the town’s Facebook page.
The new Recreation Programmer sent a lengthy and detailed list of the activities which she has been promoting. For May, a daily activity challenge is planned to encourage physical activity, and get more people regularly checking the Parks & Rec Facebook page for more information on all programs. The May challenge is hoped to extend into a June daily challenge, with a new suggestion for physical or mental activity each day.
The Parks, Facilities and Sanitation Manager reports that work has been going on to upgrade the rink, and an RFP has been put out to see what can be done on the new rec property. Work will resume on the old Town Hall with the warmer weather, and quotes are being received for the renovation of the ball park washrooms.
First ground work will be to the ball diamonds, with park work soon after.
Evergreen Environ­mental will have the services of a summer employee until the end of Septem­ber. They will be sending an employee on a Train the Trainer course on loaders and excavators. He will be able to pass his knowledge on to other staff, and perhaps new municipal staff as well.
They have problems with asbestos appearing in their waste stream. They have asked the Planning Districts to frame policies to have this handled when demolition permits are issued.
The Fire Department reports little activity between February 22 and April 17 — a dumpster fire, two false fire alarm calls, and three motor vehicle collisions. Safeties are in place for all the department’s vehicles, and all members’ first aid certifications are up to date. Several members have attended courses on wildland firefighting and on farm accident rescues. From the Grand Valley Mutual Aid Dist­rict meeting, Chief Loney reports that the province is upgrading the radio system. Bell/MTS will supply coverage and Motorola the equipment. The radios will cost around $4400, but the District will attempt to get a better price with a bulk purchase. A public education conference will be held in West St. Paul on May 24, and two representatives are usually sent. 
A Junior Firefighter Prog­ram is being developed in the states, and there are materials online that may be of use up here. The Manitoba Fal­len Firefig­hters Memo­rial Board held a sod turning at the Legis­lature on Friday April 27. It was hoped many firefighters, urban and rural, would turn up in uniform.
Changes are coming to the Fire Prevention Emer­gency Act in the fall, which may require chan­ges to local fire bylaws. A review of them would be advisable.
The Library Board has asked the librarian for a list of names of regular patrons to be approached to fill the board’s citizen vacancy.
The Museum reports that the new displays are coming together well with many hours of volunteer input. Adver­tisements have been placed for summer staff. There was a fundraising event on May 6, at the Legion. A group called “Lucky Ned” performed classic rock, ballads and blues. 
The veranda of the Gingerbread House is in serious need of repair. Costing, grants and fund­raising are being studied.
The Planning District has had two meetings this month. They are in the process of adopting a new overall plan. It will be given first reading soon, and then it will be in the public consultation stage. There will be reports to council before the planning document is finalized.
Service for Seniors has a presentation by Com­munity Lifeline coming up, and also has met with the Mayor, the CAO, the CDO and Daughters on Call to discuss a project to provide a home environment comparable to Assisted Living facilities — 24/7 care on call and services provided by local people. With the subsidies available from Prairie Moun­tain Health, the clients’ costs could possibly be brought well below $3000 per month. Local investors are being sought.
The Community Volun­­­teer Income Tax Prog­ram have completed 53 personal taxes for low income seniors and other individuals.
The 4th Annual Potato Truck Pull requests sponsorship for this year’s event in support of Cancer Care Manitoba. Councils gladly voted to become Platinum Spon­sors at a cost of $600, to be split 50/50 between Carberry and North Cypress Lang­ford.
The Royal Canadian Artillery Museum will be holding an official opening of their new display: “1918 — The Last 100 Days.” It will take place on May 17, 2018.
Around the Table
A request for the Fund­raising Committee for the new recreation centre to meet and start formulating plans was made by Councillor J. Anderson.
Mayor Olmstead received an interesting request in his email from a student at Riverbend Colony. He was asked what the municipalities are doing to combat racism. He read his reply to the meeting, in which he expressed confidence that by being a diverse and welcoming community, we fostered understanding among the many constituents of the area, and such an understanding usually serves to blunt any form of racism or discrimination.
With that, the meeting adjourned at 8:30.

by John McNeily