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Joint Council - Exploring possibilities with local artist for exterior murals in Carberry

posted Mar 4, 2019, 8:30 AM by Kathy Carr
In the absence of Reeve Adriaansen, the February meeting of the Joint Councils was chaired by Mayor Olm­stead. All councillors were present except Sudak and Murray. Also present was CAO Jones.
Delegations
The first item on the agenda had been a presen­tation by Public Sectors Partner for Prog­ress. The presenter was unavailable at meeting time, but councillors had been sent copies of the PowerPoint that was to be shown, and CAO Jones went through a “Coles Notes” explanation of the company’s services:
Federal legislation is mandating the introduction of a rigorous accoun­ting of all the assets of a government body. In the case of a municipal government, this means everything from the culverts or sewers in the ground, to the machinery, buildings, pumps, lagoons — right down to the paper clips and copier paper in the office. It’s called ‘Asset Manage­ment,’ and though it will be onerous to set up, the long-range benefits are many. It will serve to give a clearer picture of present strengths and future needs, and builds on the now-standard PSAB mandated accoun­ting methods. In the future, the government may withhold grants from any municipality that does not comply.
To get Asset Manage­ment set up will take more time and effort than can be required of existing staff, and more expertise than can be expected of even a well-trained ad­ministration. The CAO feels the expense will be more than justified. The presentation will perhaps be rescheduled to a future date.
The CAO went on to mention the presentation by the Corps of Commis­sionaires to the previous Joint Councils’ meeting. She asked what interest there was in pursuing a contract with them. Town councillors were confident that they could find use for a by-law enforcement presence on a contract basis, while the North Cypress-Langford council felt that their needs could be covered on a fee-for-service arrangement, case by case. It was agreed that there were advantages to having enforcement carried on by well-trained and fully-equipped neutral non-residents. Earlier attempts to arrange for a common officer or team with neighbouring communities fell afoul of the need for extensive equipment and expert training. Retaining the Com­mis­sionaires will be put on the agendas of each council’s next meeting.
There was a delegation invited from RFNow, who are in the process of bringing glass fibre-borne high speed internet to rural properties in the area. They were represen­ted by project manager Erik Bowman. Develop­ment Officer McEntee was also present to hear the presentation and advise both parties.
RFNow are at present burying a 72-count glass-fibre line eastward along Highway 1 to Highway 5. The line is laid along the back slope of the south side of the highway, with buried vaults or handholes at each mile road and similar junctions. They are set below grade enough that the ditches can be mowed, and snowmobiles not affected. The vaults serve as access points for customer hookups. There will be lighter lines running south for subscribers on Wolfdale Road and along PTH 351 and the Dane Subdivision. The intention is to offer rural subscribers unlimited 4G service for a monthly fee of $140, after a hookup of $800. Hookup stretches of more than a kilometre or so may be more costly, but the distance is calculated from the nearest subscriber, not necessarily the handhole on the trunk system. Subscribers spaced along a road could take advantage of each other to get the minimum hookup price for each.
McEntee pointed out that work within the municipality would best be governed by a development agreement with the municipality. Bow­man also has a standard development contract RFNow works with. An application to enter a development agreement for work on municipal lands will come before the NCL council on March 11. Until then, Bowman will be working on Highways lands, for which he already has permission.
Unfinished Business
Councillor Muirhead again brought forward the question about what plans were in place for the evolution of the new Recreation Complex. As a new councillor, he brings no memory of the preceding steps taken. Several councillors spoke of the plans prepared for and in the wake of the public meetings held in previous years. In the recol­­lection of the meeting, there were several sub-projects suggested and adopted — soccer pitches, ball diamonds, a walking trail and camping sites. Each had been costed at the time, but in fact no firm timeline had been established. The facility itself was estimated at about $13 Million, and the supporting infrastructure, landscaping and so forth at a further $17 Million. No figure had been put on the disposition of the original facility and its lands, whether a gain by sale or a cost of demolition. CAO Jones will collect and distribute all the reports and costings currently on file.  There was considerable work done by previous Rec Directors and Parks & Rec Board. She also noted that the provision that each council contribute $60 thousand each year to the CACF-administered fund for future work on the new Rec Centre ends in 2021. To date the fund holds just short of a million dollars.
If there are to be new ball diamonds, the possibility of selling at least some part of the old ones would offer some very desirable CH zoned land whose sale price would swell the coffers of the fund at the Community Foundation.
Another subject for discussion is the cost of the joint administration offices. By many standards, the town and the municipality take quite different amounts of the administration’s time; generally speaking, the municipality takes more administration than does the town, and yet the costs are generally shared 50/50. At the moment, the municipality adds $25,000 to the shared expenses as compensation. This has been in place for the years since amalgamation, which was a particularly heavy draw on administration time. The time has come to revisit the figure, and determine if it is a fair one. There will have to be some careful examination of the workloads of the various staff members and departments to determine what is equitable.
The Parks and Rec­reation Board is holding a fundraising gala in support of the fund for the new Rec Centre. They ask councils to sponsor the event, and a motion passed to support the event with a gold ($500) sponsorship, the cost to be split 50/50 between Carberry and NCL.
A motion passed to hire West-Can Human Resource Solutions to examine the Human Resource policies in place. It is a job for specialized professionals to perform occasionally to ensure full compliance with current legislation. The motion was requested by the Personnel Com­mit­­tee in their report to council. The costs will be shared between the town and the municipality.
General Business
Council approved the attendance of the CAO, the ACAO and Financial Officer at the Manitoba Municipal Adminis­trators’ Association conference April 28 – May 1, 2019. Costs to be shared 50/50 between Carberry and NCL.
Committee Reports
The CAO reports a busy month. Productive committee meetings, and a new project with the Rec Programmer and the Manager of Parks, Facilities and Sanitation to speak with Special Olympics people about new activities for the area. Personnel matters are being given much attention, including new job descriptions and policies.
She will be attending the Municipal Officials’ Seminars in March, and will also be attending court to deal with infractions at the transfer station. T-4s are out, and tax notices and tax sale notices will be out shortly.
The ACAO reports a busy time catching up on year-end, and preparing for budget meetings in early March. She has been working with the Gravel and Machinery Committee, and getting the budget figures for that. Her graduation is coming up in April.
The Manager of Parks, Facilities and Sanitation reports that the CPCC hosted the McCain Classic Bonspiel, and that the ice will be finished on March 31. By April 12, the curling rink will be hosting the Sportsmen’s Gala. One of the trucks is in need of expensive engine repairs, so options for it must be considered.
There has been work on one of the furnaces at the Old Town Hall and further work is needed on the ductwork.
There will have to be some changes to the property deeds for the new fire hall extension and the old town shop. The Fire Hall RFP has drawn lots of interest, and there are exciting pros­pects of a good response. Funding requests for the project are showing good results.
Town and Munici­pality have been charged with improper burning at the Transfer Station. The Manager will attend court with the CAO to plead guilty and ask for mercy with the penalties. The Transfer Station is just that; it is not a final des­tination for burnable rubbish. Staffing with two attendants will help to ensure that the legitimate burn is not misused.
The Financial Officer has been clearing up details of the 2018 year-end, and getting out the T-4s. The Town’s 2017 Audit is complete, and soon will start 2018.
The Recreation Pro­gram­mer lists the programs presently in place, and prospects for further extensions and upcoming programs and projects. Her budget has been approved by the Rec Board, and will come before councils along with that of the CPCC. She has attended the Rec Connections Conference, and will join the CAO and Grady to talk with Cindi Price about some Special Olympics activities/programming.
The Spring Mass Regis­tration is to take place March 19 & 20.
The Arts Council will be holding an extra dance recital this spring, as there has been so much interest in previous recitals. They will be held March 15 & 16. They are also preparing for the Mass Regis­tration with offerings in a variety of fields and some special events. They are partnering with the Library to offer free youth drawing classes during spring break. The popular summer dance camp will again be held with in­structor Taylor Orchard.
They have been sharing a Youth Engagement Project between the Col­legiate’s Youth Ad­visory Committee and the council’s Administrative Dir­ec­tor, Amy Urquhart. Both sides have profited from learning marketing techniques and finding what gets the students’ attention and excitement. The outcome will be a performance by the rock band New Renaissance on March 21 at Carberry Collegiate.
Working with local artist Nova Cassan, the coun­cil has been exploring the possibility of creating the first of a possible series of exterior murals like those in Winnipeg, Brandon, and Boissevain. Council advised to follow-up with various buil­ding owners and occupants to their viability.
The Community Develop­­­­­ment Coor­dinator announced that heritage grant reports have gone in to claim $12,000 for work done on the old bank so far, with another $8,000 available as the projected work is completed. The panels are completed for the Friends of Camp Hughes, and will be installed in spring.
The Hall is quite busy; social season is in full swing. They have a new floor scrubber, and will be given some much needed replacement toilets.
Tourism Westman will hold their annual gala on June 5 at the Prairie Fire­house in Brandon. The coordinator is pre­paring nominations.
The Chamber of Commerce is planning its annual Volunteer Awards Banquet, and is looking for nominations for the whole range of awards, tentative banquet date of April 10 was suggested.
She is looking forward to the spring installation of the digital sign; she’s already had a webinar on its use.
Evergreen Environ­mental is working to keep ahead of its obligations. They are looking at a new excavator, and determining if their baler is to be fixed or replaced. They will be setting up a new cell this summer.
January/February was not a busy month for the Fire Department, but they received training on landing zone protocol from STARS ambulance ser­vice, and have called in CN for advice on incidents on the railway. They are researching grain entrapment rescue equipment, and will send their resulting recommendations to council.
There is still some pro­cedural difficulty specifying alternate delegates to the Library Board. NCL’s representative Blair asks that a letter be sent formally requesting the right to name alternate delegates. They are still looking for a citizen represen­tative from the municipality. The new librarian, Car­son Rogers, is proving to be a great asset.
The Museum has been discovered to have a leak. Thankfully it was dis­covered before anything was damaged. There will be a fundraiser concert for the Museum at the Legion on March 17 — St. Patrick’s Day. Expect Irish music and Irish refreshments.
Cypress Planning has been going over its bud­get, and adjusting some fees. These have been unchan­ged since just after amalgamation of the Lang­ford area.
Around the Table
Councillor M. Tolton  wished to give congratulations and thanks to the office staff who have borne a long stressful period with good grace. There was a discussion of how best to reward and encourage them.
Councillor Blair had been attending a “What’s Expected” seminar for new councillors, and was interested in the reasons for the 20-year life limit for fire equipment. It’s not a Municipal Act requirement, but usually arises from the insurance underwriters’ concerns with the pumps and related equipment.
Councillor Anderson reported that the Fire Department had been looking into the grain entrapment problem that was raised, and would be presenting their recommendations at a later meeting.
Mayor Olmstead re­ported that he had attended a seminar on governance, and had been advised that in any recorded vote, or any third reading (which is also recorded), he should be accepting yeas, nays and also abstentions, but only with a reason given and recorded.
With that, councils went in camera to discuss personnel matters.
The Council meeting concluded at 11:15 p.m.

by John McNeily
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