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Municipal Council - Neepawa Gladstone Co-op Agro site generates disc

posted Sep 18, 2017, 9:10 AM by Kathy Carr
A conditional use application for an Agro site for Neepawa Glad­stone Co-op generated some discussion  at the September 11 meeting of the Municipality of North Cypress-Langford. Reeve Bob Adriaansen chaired the meeting with all council and Development Officer John McEntee in attendance.
R. Melnyk head of the Agro Division of the Co-op, was in attendance, as well as Thor Ericsson and Lois McDonald of HyLife hog processing facility. HyLife is just across #16 highway on the north side of the proposed agro site. This site will include an office, heated storage, cold storage, Cardlock, crop protection, warehouse, bulk seed, liquid fertilizer, dry fertilizer and anhydrous ammonia. Fuel will be stored at a much later date.
The original application had to be modified, because Highways expressed their intentions for a service road at that site in the future. They wanted the two access roads to be replaced with one access road. A modified proposal has been redrawn.
Development Officer McEntee noted that as this is a large public facility, permits will be handled by the Office of the Fire Commissioner.
Melnyk stated that an environmental license has been obtained already.
Thor Ericsson brought forward his concerns with the plan. He felt that the increased traffic with fuel, seed, etc. coming in and then all going out again, along with the HyLife deliveries, as well as their 1250 employees would mean congestion on Hwy 16. Melnyk responded that traffic information was submitted and Highways did not feel there was a problem.
Their second concern was that the seed treatment area could send out airborne allergens, that could negatively affect their food production at the hog plant. To that end, they have sent the information to the Canadian Food Inspec­tion Agency for their reading on the situation.
Melnyk was not happy that this issue was being raised now, instead of when they were applying for an environmental license. The seed treatment was approved in that license. He did not want any more delays added to what they have experienced already.
Council ap­proved for the conditional use order to establish a seed plant and chemical warehouse pesticide herbicides facility in an Agricultural Lives­tock Operation Rest­ricted Zone, along with associated sales, storage and administrative accessory buildings and structures as part of an Agro Centre serving the agricultural community.
In regards to the CFIA enquiry, the conditional use order states that development permits cannot be issued until all approvals have been received, and the CFIA approval will be included in that.
Other planning issues
Those applying for subdivisions will be confronted with some chan­ges. McEntee noted that the comment period for a subdivision has now been reduced for any application from 30 days to 20 days. Another change is that the application for subdivision must be accompanied by a surveyed drawing “subdivision application map” so hand-drawn sketches are no longer acceptable.
A subdivision plan by Kris McKinnon on NW 34-13-16 (K. Murray) to establish a non-farm single family dwelling within the AG80 zone met with critical response from council. The proposal was to separate the two houses on the quarter, leaving one as a non-farm dwelling and the other with the agricultural land.
An irregular shaped agricultural parcel was created, as well as a 16.95 acre non-farm dwelling site that would require four variation orders. The existing lane would serve both parcels.
Council had concerns about the shape of the parcels, the water connections, and the fact that technically the second house cannot be rented.
Thus, the resolution was defeated.
Council also revisited an application by J. Cook estate on NE34-14-16. Council had requested that a parcel in the NW corner of the quarter be amalgamated with another parcel on the quarter. The applicant has rejected that condition, and his lawyer made the case for keeping them separate in a letter to council. Council agreed to withdraw the condition.
Rec Director
Andrew Smith, Rec­reation Director came to council with ideas for funding for the Trans­Canada Trail in the municipality. There are grants available.
Council felt there were some “sister routes” that connect to the trail that could be improved. They will contact the Langford trail committee.
Smith has been busy with events. The “Colour Run” that involved 97 runners was successful in raising over $2000 for the Pearson family. Smith did a quick rundown of the events he has held in the past year. The new lacrosse league includes players aged five to 15, and next year may possibly double that number. They played in a tournament in Winnipeg and won one game.
Council requested that Smith attend at least one meeting per year in each of the districts. Drayson also offered him a tour of the northern parts of the municipality, which Smith was happy to accept.
Other business
From the joint meeting with the Town of Carberry, there were a number of joint resolutions. The fees associated with tax certificates were increased from $20 to $25.  The vacancy on the Recreation Board was filled by Tracy Saun­derson. 
Council agreed to sponsor the Carberry Sandhills Big Hole Golf Tournament for $200 ($100 from each council.) They also approved sponsorship of the 2017 plowing match (held two miles north of the junction of #1 and #5 Hwys) for $50 ($25 each council).
September was declared as Prostrate Can­­cer Awareness Month.
A letter was received in regards to the former Langford Community Pasture. The federal government turned over these lands to the Province of Manitoba. They will seek more information as to when these changes are taking place, and write a letter stating they would like to see the pasture intact as it was.
A Lake Irwin resident who was invoiced for dust control, but didn’t get it, will receive a refund. Later in the meeting, there was a complaint regarding the application of dust control on a lane, which was only done once, but the owner felt he had been charged for two passes.
Council did not realize that private lanes were being ordered at the time the dust control on municipal roads was being done. The dust control that is done on municipal roads is subsidized by the municipality. However, on lanes, the cost of dust control is solely the responsibility of the landowner or resident that orders it.
While it makes sense to apply dust control to lanes while they are doing the adjacent roadway, it should be billed as custom work at full cost - or billed directly by the company. 
Council also cancelled an invoice for disposal of shingles because they cannot locate the company that is from Winnipeg but was doing work in Carberry, and therefore brought them to the Carberry transfer facility. Now when contractors bring in shingles, they must not only give their own billing information, but also identify the home from which they were removed.
Council approved the attendance of CAO Sandra Jones and Trish Fraser ACAO to the By-law Enforcement seminar on Sept. 8, at a cost of $498 (shared with Carberry). Jones commented that the seminar was really helpful, and would have been good for McEntee, as it dealt with his role in dealing with building by-law infractions as well.
Virtually all municipalities are experiencing the same problems having by-laws enforced, and finding a way to do it in such a way that costs of enforcement are at least partly recovered.
October 24, 2018 will be the next municipal election. If council wishes to keep the municipality in the ward system (each council member represents a certain area, or ward of the municipality) they must vote to do so. If they do not, then it reverts to an “at large” system where all six council members can come from anywhere in the municipality.
Under Manitoba law, if council chooses to have a ‘ward’ system, then they must assure that there is no more than 10% difference in the population of the wards. The problem with that, is that no one has been able to find population figures for the wards. 
The voting list (which will be redone in 2018) gives the list of eligible voters in each ward (they range from 262 in Ward IV and 383 in Ward II). However, these include only persons 18 and over, so children are not included in the figures.
There was a question whether census data could be used. Coun­cillor Gerond Davidson noted that if the government expects municipalities to enforce those rules, they should provide the tools to access the information.
New Business
CDC Tricia Zander gave a promotion of the “What’s the Big Idea?” initiative. In a “Dragon’s Den” style event on October 19 in the Community Hall, entrepreneurs will promote their big ideas for new businesses in the community. They earn cash to help them get those businesses off the ground.
 This is being done in conjunction with Min­nedosa and Neepawa. In the past two years with those two communities, seven new businesses have opened through this initiative.
Council was supportive of the program and agreed to sponsor them for $750.
The AMM annual convention will be held on November 27-29. Most council members will attend. Council opted not to meet with the RCMP this year, as they feel they have good dialogue with the local detachments attending meetings or giving reports. 
Other departments may be offering an opportunity to meet with provincial ministers, and council will decide when these are known.
Council authorized Trish Fraser as signing authority on North Cyp­ress-Langford accounts.
Paul St Pierre was hired as a Municipal public works employee, and wages set.
Tenders had been viewed to rebuild the Gregg Road. The tender from Bluestar Const­ruction for approximately $520,700 plus gst was approved. Work will start approximately October 2 (after potato digging season.)
The contractor has assured council that the construction period will be approximately two weeks, and the road will not have to be closed during the process. 
Reeve Adriaansen noted that a couple of machinery roads have been upgraded.
Cell phones/radios
There was some discussion regarding the radios that the public works have in their machines. 
Since all of the workers carry cell phones, the radios are rarely used. Should the municipality continue to pay to have this service, when it is not being used? 
Council noted that with the radios, all the conversation is heard in the office. 
Councillor N. Camp­bell noted that when they are working on a construction project, the radios are used. For the office staff, it is easier to give a ‘heads up’ about a situation by using the radio to talk to all employees, rather than calling each one. Also, it is a safety issue, as cell phones do not work everywhere in the municipality.
There was also a discussion regarding cell phone compensation (some employees have their own personal phones and are partially reimbursed) while others have a municipal phone which is covered by the municipality. Council discussed such things as standardizing the compensation, and limiting data.
They also discussed whether the cell phone numbers should be made available to the public. Most felt that the phones that are covered by the municipality should be available at least to the council members. 
It was noted that the answering machine at the Carberry shop is not great, and should be replaced.
Around the table
G. Davidson updated council on the proposals for a recreation “master plan” and the Langford Rec Committee’s involvement. Neepawa has hired a recreation commissioner and money has been donated to the Yellowhead Centre.
R. Drayson noted that the Montgomery Road project has been completed, but he feels that the shoulders of that road have not been finished properly. He feels they probably need to be mowed with the brush mower. He will take it up with the foreman.
D. Hockin questioned the virus situation on the computers, “Is there insurance coverage when this happens?” he questioned in regards to recent incidences that cost the municipality tech time and lost work hours when they were held hostage by “ransomware.” For­tuna­tely, they have an excellent back-up system and were able to retrieve all but one day’s data.
There is no insurance coverage. However, they feel they have a good idea from where the virus attacks are getting into the system. A new server will make a big difference. 
Reeve Adriaansen reported on the small corporation tax changes and the need to study the impact more. He also attended the grand opening of the new Boston Pizza.
Councillor N. Camp­bell questioned figures on the financial statements. Accounts totalling $323,015.45 were approved for payment. 
Next meeting will be October 10 and the Board of Revision will take place at 9 a.m. that day. Joint meeting with the Town of Carberry will be held on September 25th in the evening. A donation has been made on behalf of the NCL Council in honour of Marlene Anderson.

by Gloria Mott