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Municipal Council - Planning matters start off Council meeting

posted Feb 20, 2018, 9:13 AM by Kathy Carr
The council of the Municipality of North Cypress-Lang­ford met on Mon­day, February 12 with Reeve Adriaansen in the chair, and all councillors present except Hockin. Also present were Financial Officer McConnell and De­velop­ment Officer McEntee.
Planning Matters
After the opening resolutions, the first business was with Development Officer McEntee. The first item he brought forward was the sign for the Neepawa Gladstone Co-op's site opposite the HyLife plant on Highway 16. Present regulations allow a maximum sign size of 21 square feet, which is well below the present standards for such a sign. The Co-op's sign is to be 9½' x 26', (247 square feet) illuminated from both sides. The Highways department has issued a permit for such a sign, and all other relevant authorities have signed off on it, so the variation was app­roved. McEntee suggested that the applicable regulations be modified so as not to have to bring a non-controversial signs to the council for variation.
Next came a request on behalf of Betty Strain to subdivide her home quarter that is crossed by the CNR tracks, separating the 44 acre part, east of the tracks, from the remainder to the west. The use of both sides will continue to be the same, as permitted by its rural agricultural zoning. There are several provincial requirements that the subdivision will entail, and a Minor Variation Order to accept a setback of 118' instead of the mandated 125'. With these conditions, council approved the subdivision.
A third application was from Robert Dane, who hopes to sever a 16-Acre parcel of his land at NE31-10-15W for a dwelling. The land lies between Highway 351 and the CPR tracks, and is due to be part of a block to be redesignated Rural Residential in the new plan. Road allowa­nces meet at the NE corner of the quarter, and in turn intersect the Provincial highway. One way or another, road access will be needed for any possible residences in the area, and council expressed hope to hear from Dane the overall “dream plan” for the area to help them plan. That being said, council had no objections to hearing more about the intended subdivision in greater detail.
from planning matters to hear a delegation from Nancy-Jo Moller and Lauren Huck of the Westlake Employment Skills and Services. They hope, despite provincial funding cutbacks, to restore five-day-per-week services to clients in the Neepawa area. To accomplish this, they feel they require $10,000 from their component municipalities. They had prepared a breakout of what this would require from each municipality involved. North Cypress Langford would be asked to contribute $1516.83 per year. Moller and Huck requested that North Cypress-Langford provide a letter of support contingent upon the participation of the town of Neepawa, who have so far held out. Council assured them that they have already undertaken to do so, and instructed FO McConnell (who was acting for CAO Jones) to send a letter to that effect. Councillor Davidson raised the question whet­her such an arrangement was fair to the other comparable organization in the region, the Spruce­woods Employ­ment Services Centre.
Maureen Johnson (who presently lives in Winnipeg) has asked whether she could have a break on taxes for her Wellwood property since when she is not there she has no need of garbage pickup. Council discussed the request, but was reluctant to establish such a precedent. Any enforcement of it would require more bureaucracy than the fees could ever cover. She is to be sent a letter assuring her that her question was discussed and the suggestion declined.
Fort Pitt, in the east end of the Municipality, has requested that they be permitted to establish a private cemetery. The zoning allows such a thing on the property; there are detailed provincial regulations for such places, and they have been met. The owners have been reminded that such a use generally lowers the value of the property, and given the private use, the right to charge for a plot doesn’t arise.
There is a considerable problem with the application of Gerald Meyers to sever a 12 acre yard site from his quarter at SW18-12-13WPM. To advise on this Devin Dietrich, a community planner with the Com­munity and Regional Planning Office of Manitoba Municipal Relations, was present. The problem is that the dwelling on the property, built in the 1930s, is very close to — probably over — the adjacent road allowance. The attached garage, built in the 1970s, is definitely on the road allowance, and the septic tank likewise. The age of the building precludes moving it, and the only way to get clear title to the land would be to close the road allowance and join it to the property. Even if the municipality wanted to do such a closure, it is not within their power because mile roads are crown land, and any such closure would have to be approved by the minister of Sustainable Development. Dietrich pointed out that such approvals have not once been made in the last 15 months. There is apparently a legal issue of some sort that must be cleared up first (if indeed it can be). No matter what, it is really unlikely that a septic tank on the road allowance would ever be allowed. No easement through the al­lowance is likely to pass either. Council’s suggestion was to get some legal advice, and get the property into some sort of compliance before making any formal application.
Financial Matters
The extension of the municipality’s water supply system into the Municipality of Rosedale has been accomplished, but so far the contractor has not provided the Municipal Office with the meter numbers, initial readings, and locations of the newly attached accounts. There will also be a bill from Neepawa for the amount of water the contractor used to flush the lines. ACAO Fraser was asked to pursue the contractor for the necessary details.
Accounts totaling $372,604.04 were approved for payment.
By-laws
By-law 5/2018, which creates the Carberry Rec­reation District, is on hold pending public consultation. A meeting with public participation was scheduled for the afternoon following the council meeting.
Other Business
The council’s indemnity was discussed. It was pointed out that according to by-law 1/2015, the councillors’ indemnity was tied to that of the employees of Public Works. Despite the fact that by a union contract settlement, the employees had received an excep­tional raise after long negotiations in 2017, the councillors could not set a lower raise for themselves without rescinding and re-enacting the relevant by-law. Council resolved to accept the figure entailed by the by-law, and further to accept the retroactive increase entailed as an addition to their 2018 T4. 
Foreman Chandler came before council to discuss his “wish list” prior to budget deliberations. There were three categories on his list: Machinery, Roads, and Gravel.
Starting with the gravel, a request for quotations had been circulated, and from the answers received, the bid of P. Baker was selected.
Under the heading of Machinery, the Neepawa tractor has over 4600 hours on it, and dates from 2012; it needs replacement. The one at Brookdale, though older, has fewer hours, and is enjoyed by the operators. In specifying a new unit, consideration should be given to one with a front hitch and PTO, as well as a creeper gear, so as to mount a snow blower. The arrangement that passes power from a rear PTO to the front can get fouled pretty easily in use on rough terrain. Chand­ler was asked to obtain quotes for new equipment.
There is also a need for another packer, to have one for each of the graders. Prices are around $26,000 at last check.
All the Municipal trucks are getting on. A gradual change-out should be planned. For a start, the old white truck in Neepawa has 239,000km on it over 10 years, and needs replacing. After quite a bit of discussion about needs through the seasons and locations, Chandler was asked to prepare a detailed list of the age and mileage of all the fleet. He hopes to acquire a crew cab truck, and the question is what should be traded for it. It should be fitted with a hands-free phone, to avoid some of the delay and interruption from using a simple phone when it’s legal.
Chandler was asked whether the insurance could be taken off the spray trucks while they are idle during the winter. He will check with MPI.
The matter of which roads need to be worked on over the summer took up quite a bit of discussion time. For funding, the Gas Tax money is most important, but it has to await the completion of the 2016 Gas Tax AER report because Road Improvement Grants are matching dollars, and the Gas Tax funds can be used for the municipality’s half, to maximize the cost-effectiveness of the work.
The Gregg road will have been paid for, but the contenders for the next projects were discussed at some length. The final list was: a mile of Road 69N to be raised; and two miles of Road 88W (the Harte Road) likewise. The greatest costs of raising stretches like these are the costs of clay and the costs of transporting it to the site.
Next on the list are: Road 64N, the Power Line Road; Road 76W, the Melbourne Road, where 3¼ miles need to be lifted and narrowed; a mile of 86W; Road 91W, the Montgomery Road; the Carberry Trail which is getting a bit wide and low with heavy traffic; and another stretch of Road 88W at Oberon.
There are also several machinery roads that need widening as trees start to encroach, and some roads and ditches that are filling in with blown soil, where it is possible that nearby farmers may be interested in coming to take away the soil to reshape the road.
Chandler was asked to prepare tenders for the first two jobs, and to be sure to be careful to keep detailed paperwork on all road jobs, as it can impact the funding.
While he was there, council asked Chandler what the situation was with beaver control. He replied that for the moment he is able to blast, because he has an accredited explosives handler on staff, and he and another staff member are working on getting the necessary experience to be accredited. Though many beaver dams can be broken up with a backhoe, it is not always possible to get a backhoe through wetlands to do the job, and blasting is the only way. The municipality pays $350/yr. for the use of a licensed explosives magazine.
Councillor Drayson suggested that winter might be an opportune time to clear trees from some of the road al­lowances where bush is encroaching. Chandler agreed to look into some of the locations he suggested.
From the Joint Meeting
Tyler Kwiatkowski was hired as a casual worker for the summer, with his wages shared 50/50 with the Town of Carberry.
CAO Jones, Manager of Parks, Facilities and Sanitation Stephenson, and Town Foreman Sudak were approved to attend an AMM leadership workshop in Portage February 16. Costs for Jones and Stephenson are to be shared 50/50 with the Town of Carberry; Sudak will be entirely at Carberry’s expense.
Council also agreed to increase the wages of joint employees by 1.5% in 2018 and 2% in 2019, effective January the first of each year. The costs of the increase to be shared 50/50 with Carberry.
The question of whether to continue to support CodeRed resulted in some discussion. Though for residents near the rail line where immense tonnages of dangerous materials are transported it might be useful, many councillors felt that the US-based company had not made it practical to sign up a rural property, and that the system gave a false sense of security. Whet­her anything seriously emergent would get by the warning systems already in place was questionable. The province is working on a province-wide system, and we can wait for it. The motion to support CodeRed was defeated.
General Business
Linda Baron was appointed to the Library Board as citizen representative.
A motion to pay the fees associated with the setup and use of the Royal Bank as a payee for Property taxes and Utility accounts was tabled for lack of detailed usage figures.
Discussion of what to do about the joint meeting scheduled to conflict with the MMAA convention was tabled to the next meeting.
The application of Cassan and McLeod to connect to the Carberry sewer system raised no concerns.
CAO Jones, ACAO Fraser, and FO McCon­nell were approved to attend the MMAA convention at a cost of $405 per person plus hotels, meals and mileage. The costs are to be split 50/50 with the Town of Carberry.
Council approved the Neepawa Vet Board levy for 2018 of two installments of $1635.
The RCMP crime statistics were received, and there was discussion of an occurrence at the Old Town Hall, where a dance class had been interrupted by someone coming in off the street. Since it’s a public building, there are few things that can be practically done about such things.
The province is actively promoting membership in Watershed Dist­ricts, which puts some pressure on North Cyp­ress-Lang­ford to join the Upper Assiniboine Watershed because of the parts in the west and south of the Municipality (including the Shilo Base) not in the Whitemud Watershed. There is very little done with water in those areas, and the last time it was checked out, the fees for membership in that basin were considerably more than the value that membership would provide. If it isn’t made mandatory, council would prefer to sit tight. Coun­cillor Davidson, who sits on the White­mud Water­shed board, will be attending the public meeting on March 8, and will report on developments.
Many people have been requesting reprints of their Property Tax bills. Particularly where this involves going back more than two years’ files, this is a drain on the office staff, and they would like to charge 50¢/sheet for such work. Council approved the charge for any bill before the current year.
Council approved the attendance of Council and CAO Jones at the 2018 Mayors’, Reeves’ and CAOs’ meetings in Brandon on April 10, 2018. CAO Jones’s entry will be funded 50/50 with the Town of Carberry.
Communications
Several communications have been received. The Neepawa Natives will be hosting an Ag Expo in the Yellowhead Centre in Neepawa on April 5, and ask for an agricultural product or service to be donated for auction for the profit of the Neepawa Natives and the Yellowhead Centre. Council declined.
Multi-Material Ste­war­­dship Manitoba sends word that North Cypress-Langford will receive $23,202.20 this year, in quarterly installments. This comes as a result of recycling 78½ tonnes of material last year.
NADCO sends word that it is looking to increase its line of credit substantially.
Neepawa Area Col­legiate Institute asks if the Municipality will continue to support the graduates of NACI with a scholarship. Council ag­reed to do so and passed a motion to do so both for NACI and Carberry Collegiate.
Manitoba Weed Supervisors Association sent information on the upcoming seminar in Carberry March 21, 2018 
Environment and Climate Change Canada sent out information promoting letters of intent to support Lake Winnipeg Basin Program.  NACTV sends information about their (dire) financial situation and hopes to solicit either a grant or a purchase of ad space. Council declined.
Council did however agree to support Mani­toba Crime Stoppers with a grant of $200 as in previous years.
The 55+ Games are being held in Glenboro and the surrounding area – including Carberry. Council approved being named a Gold Sponsor at a cost of $500.
A resolution to support KidSport in 2018 had to be defeated so that it could be passed through to the Recreation Dist­ricts.
Council suggested to the office that where donations are being solicited, someone on the council should present the idea, and draw up a resolution at the time, rather than pre-declaring a resolution that may have to be recorded as defeated when it is perhaps to be redirected as in this case.
With that, the meeting closed, quite late. It was just in time to open a public meeting on the matter of the Recreation Dist­ricts. Response to the advertisement describing the Rec Districts had drawn both written and an in person delegation. Anne Reddon appeared before council to question and hear clarification about by-law 6/2018, which creates the Car­berry Recreation District.
In the first place, the “Carberry Recreation District” is not the town of Carberry, but rather the rural properties surrounding Carberry which look to Carberry as their primary source of recreational opportunities. The map delineating the catchment areas of the five districts [Carberry, Brookdale-Oberon, Well­wood, Edrans, and Lang­ford] is too large and complicated to show here, but may be viewed at the municipal office.
The creation of these Recreation Districts was required when North Cypress amalgamated with Langford, collapsing the previous districts. With the new districts in place, residents of the Municipality will see on their tax notice where their Recreation Special Service Levy will be allocated. The mill rate historically was set at 1 mill, and most recently was reduced to 0.9 because of the considerable increase in assessed value in the Municipality. For the purposes of the new by-laws, the rate is capped at 1.5 mills, but that is only a maximum; the most likely start point will be 0.9 mills. It will be based on an estimated total cost of recreation applied against the total assessed value of property in the Municipality.
Recreation Districts which do not use their entire allocation collected by the Special Service Levy may leave it on account with the Municipality, and save it for projects more costly than could be accomplished in a single year. All money collected by the levy will go to the recreation district from which it is collected. 
Reddon declared herself reassured by the explanation given, and those who intervened by letter will be approached to see if their concerns have been met.
Council thanked Reddon for her concern and interest, closed the public meeting and convened to give By-law 6/2018 its first reading.
Next meeting of Council will be March 12, 2018 at 9:00 a.m.

by John McNeily
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