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Town Council - RCMP ready to enforce Parallel Parking

posted Oct 22, 2018, 10:25 AM by Kathy Carr
Carberry’s Town Coun­cil met on Tuesday, October 9, in the council chambers, with Mayor Olmstead in the chair, and all councillors present except for Councillor Mann who was absent. Also attending were Manager of Parks, Facilities and Sanitation Stephenson, ­Develop­ment Officer McEntee, and newly acclaimed councillors Muirhead and Tolton.
First item of business after the opening formalities was a report from Grady Stephenson, who has been helping supervise Public Works in the absence of a foreman.
Stephenson’s first concern was the invoice from Quarry Hills Contracting for the recent work on the sewer at Jardine Avenue. The quote had been for $58,750 but the invoice when it arrived was for $80,836.40. The difference was explained by the need to dewater the excavation, a need arising from the unseasonable wet weather. 176 cubic yards of crushed rock and a greater than expected amount of A-base had to be trucked in and applied. Stephenson has ordered a camera to be passed through the work to as­sure that it is satisfactory, which can be done before the payment is due. In the course of the work, the excavation collapsed due to the excessive moisture, and when re-excavated, a sewer line was accidentally reattached to a damaged section. State­ments from the contractor and employees have been given to the insurance adjusters.
Because of the weather, there are a lot of delays to ongoing projects. The fire line extension up Main Street to the Daughter on Call project will still take place this fall, but has been delayed. There is concern that putting in the line will involve digging up any driveways that cross the town’s boulevard. If the paving was done at the owner’s expense, the town cannot offer (or afford) to restore it to any particular standard. The land is the town’s; any special treatment is the householder’s option and responsibility if no signed agreement was entered into.
Council agreed that it should be sure and draft a firm policy about work performed on town bou­levard to clear up any misconceptions, and that in new construction, the development agreement should reference the policy.
Stephenson has a long list of jobs that are to be done before winter, but is worried that it won’t be completely cleared. Any­thing that involves paving contractors will certainly be delayed, and below a certain temperature will have to be held over to spring.
The signs requiring parallel parking at the side of Meyers’ store are being repositioned to be more visible. The change is a safety concern and the RCMP are ready to en­force it. Once the month’s grace is up, there will be tickets, and more importantly, offenders will be towed. As the grace period is ending, warnings will be placed under the wipers of offenders, but once the grace period elapses, towing will start. If necessary, fines and fees can be added to taxes.
The north curb of Second Avenue at Main Street, by the Presby­terian Church, has been correctly parallel parked for some time — except for the duration of church service on Sundays. The congregation will be asked to comply with the now universal ban on angle parking.
The lane behind Fourth Avenue from Toronto Street to the CVM lot is to be closed to vehicles, again for safety reasons. Walkers and bicycles will be able to get through, but vehicles will be blocked.
Developer Simon Ryan wants the road to his latest development off Dufferin Street in place to allow construction vehicles access to the site. The road is a T cul-de-sac feeding onto the east side of Dufferin between First and Stickle. A road bed will be built, but since a sewer line is soon to be run down its centre, it will be left as a 22’ gravel surface, suitable for truck access. The drainage should comply with the development plan.
The old town shop remains an ongoing issue. Half of it is condemned, and the other half is condemned if there is any snow load on its roof. It would cost a considerable sum to demolish, perhaps more if any remediation is required for the land. About 50’ should be severed off the east end for access to the new fire hall, and a deadline for demolition should be part of the sale contract.
A question was raised whether any environmental hazards could be pas­sed off to a new ow­ner. A legal opinion will be sought. If necessary the town will have to demolish, and sell the site for correspondingly more.
Planning Matters/ Delegations
Council recessed to hold a public hearing on a couple of conditional use and variance orders. First to be considered was Ray Muirhead’s application to subdivide a 50’ x 117’ lot from two dwellings he owns at Second and Selkirk.
A submission had been received from a neighbor, concerns that the inc­reased density this would create would be a greater problem for fire control, create parking problems, and be a detriment aesthetically.
Development Officer McEntee pointed out that normal required setbacks between adjacent buildings are 5’ for each buil­ding, and the plan of subdivision showed just over 6’ from the existing buildings, with Muirhead’s original proposed plan leaving 7’ on his side. Muirhead spoke to the concerns, saying that though he had intended to move a 36’ building onto the 50’ lot, which would have left 7’ setback, he rather agreed with the neighbor that the proposed density might not be the best solution. He is now considering building new on the lot. He pointed out that the proposed lot is two of the 25’ lots from the original town plan. The existing dwel­lings share three of the original lots; their depth is 75’. The Variance order is to reduce the setbacks to the rear to something more like a side setback.
Stephenson, who is also a member of the Fire Department, agreed that for firefighting purposes, a combined gap of better than 10’ would be fine if it weren’t obstructed by heavy shrub plantings or the like. The site is accessible from two streets and a lane.
Next, Council considered a variation order for Simon Ryan of Ryan Developments Ltd. He is in the process of develo­ping and subdividing lots along the west of Duf­ferin Street north of First Avenue. They are 120’ wide and 161’ long. He would like to make one of them into a Park/Play­ground. This would be a per­mitted use in the Residential High Density zone, but the setbacks in the zoning law are large for such a purpose. He asks that the setbacks be reduced to 30’. No objections have been raised by any neighbours consulted. This is a re-application of an approval that expired in May, due to Ryan’s personal matter delaying him.
Council resumed their meeting to consider the two applications. Muir­head’s application, V08-18C was passed. Ryan’s application, V13-18C was also passed, noting that the creation of a green space and play area in a high density residential area was nice to see, and represented a cost to the developer that will perhaps be recovered in making the surrounding lots more attractive.
Finance and Accounts
Council considered the financial statement for October 1, and B. Ander­son asked how the deficit showing would be made up, now that all taxes have been collected. He was assured that there are several grant programs that remain to be received, but it was agreed that it would be a help if the Financial Officer would provide com­mentary and highlights of the statement along with the bare figures going forward. Ac­counts totalling $194,082.65 were app­roved for payment.
All municipal boards have been asked to re-examine their establishing by-law, especially in the light of the amalgamation. The Carberry Plains Arts Council Board has done so, and made several suggestions. By-law 4/2018, their proposed by-law, was given first reading.
A critical change they have requested is to be called the Carberry Plains Arts Council — dropping the word “Board” from their name. Council felt that the name should be kept as “board,” so that when Council speaks of them, there is no ambiguity between “Council” and “Council.”
Other details arose in the discussion. There are conflicts between the by-law and their constitution which should be harmonized. Where the by-law gives the number of members as 10, and in practise there are usually between six and eight, practise and the by-law should also be harmonized. If a quorum is five, that is probably the minimum number of mem­bers. It is probably un­necessary to declare a maximum. Youth members (which the Board is very fortunate to have) may participate fully in all discussions, but not being of legal age cannot vote or form part of a quorum. Their time is credited to their volunteer hours for credit with the school.
The Board’s use of the loft space over the Mus­eum is mentioned in the by-law. Though there is no change proposed, it would be courteous and duly diligent to contact the Museum Board to confer about this.
By-Law 3/2018, the False Alarm Policy, which provides for a mandated penalty for repeated false alarms within a 12-month time frame, was read a second and third time and became law. For a third off­ence, there will be a $500 fine. The Fire Depar­t­ment will keep track and administer the policy. Fines may be added to taxes.
Unfinished Business
A resolution was pas­sed as proposed by the AMM membership. It asks the AMM to lobby the Province to restore the Municipal Road and Bridge Program by which municipalities used to remedy infrastructure de­ficits. The transition to the shorter funding and more complex application pro­cess of the Investing in Canada Infrastructure Program, Phase 2, (ICIP2) would be repealed.
Council approved Captain Clyde McCallum to take a Training course at a cost of approximately $1000, for the benefit of the department and the community. Costs to be shared 50/50 with the Municipality of North Cypress-Langford.
General Business
The 2018 CP Holiday Train will stop in Car­berry on Tuesday, Decem­ber 4 at 5:30 p.m.  This will be a fundraiser for the Chris­tmas Cheer Board and the Carberry Food Cupboard. The stop will present some national-class entertainment for the enjoyment of the local audience and support a good cause for our community.
Richmond Survey Monument Restoration will be repairing a monument at Stickle and Young. The costs will be shared with the government.
A comfort letter is to be forwarded to support the marketing efforts of the Westman Opportunities Leadership Group in app­lying for Invest in Canada grants to help in attracting a soy bean processing plant to the area. Such support is only done with matching dollars so if it is granted the town may be on the hook for up to $5,000, depending on the size of the grant. It will have to be considered in the 2019 budget. Council agreed to send the letter of support, as the possible gain is worth the risk.
Under the Freedom of Information and Protec­tion of Privacy Act, it is required that the Town designate a head, and to assign the responsibility for complying with the act. Resolutions were passed declaring the Mayor to be the Head of the Town, and the CAO to be the FIPPA Access and Pri­vacy Officer, and the ACAO and Adminis­trative Assis­tant to be Access and Privacy Co-Ordinators.
Council agreed to support the Carberry Hal­loween Dance Committee with a $100 donation.
Council agreed to pay the invoice from Wolseley Mechanical to replace, repair and purchase four hydrants at a cost of $27,577.65 to be taken from the Fire Safety Reserve. It was noted that it has transpired that only two of the hydrants will be needed at once, and that thus for the first time there will be not just one spare, but two. This is a considerable expense to just keep around the shop. Stephenson agreed to look into the possibility of retur­ning one of the units.
Council also agreed to purchase a new heater for the shop from True North Plumbing and Heating at a cost of $2,551.15 plus taxes. The funds come from the Shop Main­­tenance and Repair budget.
Added to the Agenda
Administrative expenses in the Municipal Office are currently split 50/50 with NCL, with a bonus of $25,000 being paid by NCL to compensate for the extra work that their concerns place on the Office. It is suggested that a fairer arrangement might be to change over to a per capita split; the Town is disadvantaged by the present arrangement.
Manitoba Infras­truc­ture has sent the 2018/ 2019 Snow Removal Agree­ment. This covers the clearing of provincial roads in the town’s care — Main Street, First and Fourth Avenues. Since this is unilaterally decided and sent to all affected municipalities, there is no wiggle room for negotiation.
Details of participation in the AMM convention were discussed. Two of the acclaimed were present and able to confirm their intention to be present; Mike Sudak was unavailable until later.
An interesting situation has arisen in regards to the AMM convention and election to the Executive Board. A fellow councillor known to Mayor Olmstead and to the Town council, Jeff Browaty Coun­cillor for North Kildonan in Winnipeg, would like to run for AMM Vice President. His own council, which is the City of Winnipeg, will not be meeting until after the November 5 deadline for nomination. He has asked Olmstead who he has sat with on the AMM Board to help in his nomination to run, which must be in the form of a nominating resolution from a member municipality. Mayor Olms­tead obliged, and presented a resolution to council which passed after some discussion. It is interesting how few urban councillors have sought an executive position in AMM. Browaty will be the first from Winnipeg in anyone’s memory to run for the Board.
Around the Table
B. Anderson asked about the progress in hiring a new Public Works Foreman. He was ad­vised that a meeting to address the issue would follow this one.
J. Anderson mentioned that the No Parking sign on Main north of Second, by the Presbyterian Chur­ch has seen better days and asked that it be replaced. He also asked if any further word had been received on the town-wide free internet service provided by Morden. There is still no word from them as of yet.
He also asked why he hasn’t heard more about the 50/50 fundraiser that the Capital Project Fund­­raising Committee was setting up and was ad­vised that until a license is issued, it is not permitted to publicize the lottery. The license is expec­ted in the next two or three weeks.
Lastly he asked about the Joint Municpalities’ Christmas Party. It is to be held on Friday, De­cem­­ber 7.
Councillor J. Mac­Gregor took advantage of her last “Around the Table” opportunity to discuss councillors’ participation in the various boards that council establishes. She feels that attendance at the many boards and committees councillors are required to sit on takes up a great deal of time without necessarily ad­ding to the effectiveness or res­ponsibility of the board in question. She also feels that in some cases it leads to muddy communication between boards and council. She suggested a review of the need for and nature of council participation in the various sub-boards. There are cases, such as Evergreen and Cypress Planning, where the only participants are councillors, and these are characterized by being forums for talk among municipalities. Boards that are within the town or town and rural municipality are less in need of direct oversight or reporting. There is a possibility that some would better function if they would bring any questions, re­quests or concerns directly to the council table either as a delegation or via letter. This way information would be clear and every­one would be on the same page when making decisions. Mon­thly reports could be imp­lemented as they are for Joint Coun­cils. It was suggested by other Counci­llor's that consideration should be given to combining certain boards. Regard­less, she recommended new coun­cil take a thorough look at the relationship between coun­cil and community boards and how to make it more effective and less time consuming.
CAO Jones advised the new councillors that swearing in would take place on October 25, and an orientation session on Monday the 29th.
Grady Stephenson advised that the new Fire Line is on track to be installed in the first week of November.
Development Officer McEntee thanked the present council for their work and their support, and wished those departing well, and those starting out good luck.
Incoming councillors Tolton and Muirhead both thanked the present council and the departing councillors for their service.

by John McNeily