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Town Council - What is council’s vision for the community?

posted Jun 20, 2016, 9:55 AM by Kathy Carr
What are their priorities? What projects do they want see as necessary for the community? 
It was a visit by Ray Muirhead to Council that started the broader discussion about this subject. Council held their regular meeting on Tuesday evening, June 14, with Mayor Stuart Olmstead in the chair.
Muirhead brought to council his question about the properties along the south side of Fourth Ave., of which he owns a few. He knows from experience when he was on Council, that there was sewer brought to that side of the road, but it is not very deep; there is a manhole by “the Oil Guy” business. He has decided to install sewer for his building, which would take care of a small amount of sewage and a few car washes. At present, it looks like his only option is a holding tank (and he is okay with that), but it seems like a “step backwards” to install holding tanks within the town limits.
Other than a holding tank, council sees their options as a low pressure system (which also involves the use of a tank) or installing some lift stations along that side, that may be cost prohibitive. Because of the shallowness of the manhole, any gravity system without lift stations would probably freeze in the winter. Foreman Grady Stephenson was in attendance, and he agreed to price out these options.
Council members Jaime MacGregor and Barry Andersoon felt that as they passed a by-law and created the lots, they are obligated to provide sewer for them. This matter was referred to a strategic planning meeting.
CAO Jones urged council members to set out their top five priorities for the town. This way, they could work together and strategize a plan to make some headway on projects that are on the back burner (and some have been sitting there for years). She felt that council is continually dealing with the present, but not planning for the future.
In “around the table” time, Councillor John Anderson noted that the government is starting to require municipalities to have a plan for absolutely every asset within them. Through the PSAB process, they have had to value all the assets of the municipality (including such things as roads, sidewalks and parks). The next step is to chart a course for every asset, and have a plan in place for their upkeep and eventual replacement – an asset management plan. 
It is believed that governments will require this plan, prior to approving grants to municipalities. Anderson was willing to take the lead on this complicated process, and CAO Jones, and Mayor Olmstead agreed to work with him. 
A strategic planning meeting was set for July 4.
Public Works
In her absence, Councillor Mann forwarded some concerns that were addressed while Stephenson was still at the meeting. She questioned if there was any way to solve the problem of the pooling of water at the corner of the RD Ramsey lot. The foreman noted that the culvert under Simcoe St. is higher than it should be, but it did not make sense to raise the culvert until such time as the street was being re-paved.
In the meantime, putting rock down in the ditch by the culvert is an option. However, the public works will scrape and brush the ditch when it is dry.
Her second question concerned the ditch at 1st and Young St., where there is another deep spot. Stephenson agreed to visit the resident who is concerned and see what can be done.
She also asked when Stickle will be paved. The short answer is when building is complete on that road, the road bed has settled and if there is money in the budget to do it. In the meantime, calcium has been applied to the road for dust control.
Other business
Resolutions from joint council were passed: to hire Trend Collections and Processors to administer “last resort” letters to ratepayers at $50 per document, plus 80¢ per km.; to increase the wage of the caretaker at the old town hall by $60 per month, shared  50/50 with the RM of North Cypress-Langford.; to accept the resignation of Gillian Davison with regrets. CAO Jones thanked town council for their attendance at Gill’s send-off party.
A bookkeeping resolution was passed. As required by Municipal Affairs, they agreed to request permission to recover the 2014 deficit of $325,806 from nominal surplus funds. The deficit stems from the amortization of assets, and only exists on paper.
The Board of Revision deadline for making appeals to the assessment of your town property, is Monday, September 26. The Board of Revision will actually be held on October 11, 2016.
Keith Loney was re-appointed as weed inspector for the town.
There are new waste management regulations coming down the pike. Someone will now be expected to be posted at the gate while the facility is open, while a second person is hands-on with the garbage. 
This has both pro and cons. On the ‘pro’ side, it will be safer for the employee, as they will not be working alone. On the ‘con’ side, this will cost the municipalities a lot of extra money.
Carberry Arts Council is one of the applicants across Canada for the Canada 150 Mosaic project to do a public mosaic picture.  There are 5 to 15 communities selected per province and would have each community participate in painting the tiles locally that make up the mosaic itself, with the final result of an approx 8' x 12' public art piece.  Council gave support to this project, and they discussed several options as to where to place it.
Councils are continually being asked to set policies in regards to personnel: job descriptions, job safety, etc. CAO Jones advised council about a website called “HR Downloads.” By answering a series of question about the issue in question, a policy document is produced automatically, in about five minutes. At a cost of $500 per year, any number of documents can be produced. Council agreed to this cost for 2016, joint-shared with the RM of North Cypress-Langford.
The opening ceremony for the RCA Museum in Shilo (“The Mechanizaton of War”) will take place on July 1, 2016 at 2 p.m. Council is invited, and as it does not conflict with the fair, some will attend.
The 2016 grant of $3000 to the Carberry Ag Society was given approval.
The CN Community publication booklet is now available.
The Friends of Camp Hughes is having a family day on July 24 at two p.m. A plaque will be unveiled. This will be a chance to tour the WWI trench site, and glean information about the Camp that played a huge role in Canada’s WWI efforts. Mark your calendars for this event. Council approved a $2000 grant to the Friends of Camp Hughes.
Ultrasound
The Health Committee has been supportive of a project to have ultrasound equipment for the local health clinic. This has been done through the clinic, with our physicians making application. At the council meeting, the Town of Carberry agreed to be one of the three partners funding this venture – along with the RM of North Cypress-Langford and the Community Foundation. However, there is a fourth – very important partner – the public. A local citizen has been fundraising in the community for this worthwhile project.
This does not mean that local persons will be able to have their ultrasounds done in Carberry instead of going to Brandon. It is a smaller machine that will give the local physicians another diagnostic tool – extra information that will help them chart a course of treatment. It also will be helpful in finding veins for intravenous injections as some blood vessels are more difficult to find than others. For larger scans, patients will still have to travel to a larger centre.
The Community Foundation has committed $10,000 to this $30,000 project. The local fundraising will come off the $20,000 left, and the two councils will split the balance. Council passed a resolution to pay up to $10,000 for the ultrasound machine.
Around the table
B. Anderson noted that the Building Committee needs to formulate a plan for the old fire hall. It cannot be demolished, because there is a reservoir underneath it, but something needs to be done to keep it up, as it is deteriorating. He felt there was a need to put more money in the building reserve.
J. Anderson updated council on the refugee committee. They now have rented a house. They are in need of two twin beds. Volunteer drivers will also be needed to transport them to appointments once they arrive.
He also reported that there is a good chance of receiving funding for the gasification project – especially if they can prove they can use the solid waste by 60%. This is to be used for non-recyclables only.
He questioned what happened to the website on the bottom of the Code Red information. That was a glitch (they forgot to add the website URL in the blank on the form), but that has been rectified. This is the municipal warning system, and for it to work properly, everyone must be registered with the site. This is done through the Town of Carberry website (townofcarberry.ca).
CAO Jones noted that the Multi Material Stewardship Management book is now available.
Mayor Olmstead reported on the attendance at the Federation of Canadian Municipalities convention in Winnipeg. Three Carberry councillors were among the 1800 in attendance, and to use Councillor Lin's words, “It was exhausting!” He felt that there was a lot of valuable information shared and networking accomplished. The trade show was different than the provincial one; less heavy equipment, more interest groups and administration tools.  Several tours were available, all of them quite interesting with the Public Heritage Designation and Public Arts particularly so.
Prior to adjournment, accounts totalling $243,352.02 plus direct deposits were approved for payment. Next meeting will be a joint one, on June 27. Next town meeting will be on July 12.

By Gloria Mott
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